Physical Inventory for Urgent Care Clinics

Physical Inventory for Urgent Care Clinics

Walk-in urgent care clinics are a convenient and time efficient means of getting the health care you need. Between a lack of available primary care appointments and lengthy ER visits, urgent care clinics are in demand.

The ability to walk into a clinic with no appointment and see a doctor (often within less than half an hour) is highly desirable for healthcare patients.

The industry is experiencing rapid growth and urgent care clinics are popping up everywhere.

Ranging from a few thousand square feet in size to a few hundred thousand square feet, each clinic is filled with expensive equipment.

Most equipment, whether it is a medical device or used for administrative purposes (such as a laptop or a tablet), has the ability to store sensitive patient data, known as ePHI (electronic Protected Health Information).

ePHI data is covered under the Health Insurance Portability and Accountability Act of 1996 (HIPAA)  and therefore, must be secured. HIPAA violations can results in significant fines and settlements.

Now spread these clinics out across 10, 20, or even 50 states. Without proper tools and policies in place, misplacement of a single device within your organization is not unlikely.

Verasset has developed a specialized service that focuses on management and tracking of corporate assets for decentralized urgent care clinics.

The service consists of Verasset Inventory Specialists, with specific expertise in this environment to; visit each clinic, take inventory of each asset, electronically record data relevant to each asset, and affix a barcode or RFID enabled asset tag to each asset. This service can be done on a cyclical quarterly basis, or as a full wall to wall yearly inventory.

The top 5 benefits in utilizing this service include;

1.       Improved Asset Visibility

A wall to wall physical inventory affords your organization complete asset visibility. Get a full view of assets that are deployed throughout your clinics as well as up-to-date information related to them, such as; location, custodian, condition, and calibration and certifications.

2.       HIPAA Compliance

Eliminate risk of losing corporate assets that store ePHI data. Protect your patients’ personal information and avoid fines for non-compliance.

3.       Support

Current inventory data can be used your IT support and help desk team to quickly resolve open tickets.

4.       Asset Utilization

During a physical inventory, Verasset can determine whether your assets are;

  • Deployed – In Use
  • To Be Deployed
  • Inactive – Not In Use, Broken, In Storage
  • New, In Box
  • On Loan
  • Asset Delivered to wrong facility

Management can use this information to determine if the asset is to remain in place, needs support, should be disposed of, or redeployed to another location.

5.       Measure Compliance with Administrative Policies

Verasset can determine whether the asset is being used in compliance with administrative policy.

  • Are assets with network capability to be connected to the network at all times?
  • Are inactive/idle assets to be send back to corporate for redeployment? Unnecessary hoarding of assets results in redundant purchasing and potential risk of HIPAA violations.
  • Do your assets have proper airflow? Poor airflow on rack mounted equipment can result in overheating and damaging the equipment
  • Are your medical devices current with their required calibration and certifications?

Contact us to learn how we can help you effectively track and manage your assets and minimize your risk.

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